ICES Annual Science Conference 2019

Guidelines

When your abstract has been accepted for presentation in one of the theme sessions, follow these guidelines.
​​​​​​​​​​​​​​​Paper/oral presentations

The presenting author is required to make a presentation that concisely summarizes the research question, the methods used, the results, and their significance.

In order to allow the sessions to run smoothly and in fairness to other speakers all presentations are expected to adhere strictly to the time allocated.  Please see the session timetable for your allocated time slot.

Submission

All presentations, both oral and flash posters, in a theme session must be submitted by 16:00 hours the day before your talk. Any presentations not submitted by this time will not be accepted in the session.​

You have two options to submit your presentation: use the online submission form or hand in your presentation at the ICES Presentations desk at the venue. ​

Note! Online submission system will open in August.

Poster presentations

The poster exhibit will take place in the H-Hall, and is open from Monday morning from 9 am to Thursday afternoon. On Thursday 12 September all posters must be collected before 16:30. 

Submission

Authors are required to submit two versions of their poster, an electronic one (PDF) and a printed one.

In the conference centre foyer, report to the registration desk where you will receive instructions about where to hang your poster. Posters will be grouped by theme session.

Submit your electronic poster in PDF format to anna.davies@ices.dk at the ICES Secretariat. The deadline for electronic submission of posters is 4 September.​

Size restrictions

Present your poster in portrait format only. Posters in landscape format will not be exhibited. The dimensions of the poster should be maximum A0 size (84.1 x 118.9cm). Fittings will be provided.

Poster authors are asked to carefully observe the size restrictions, as we cannot otherwise display your poster.

Poster session

The poster session will be held on Tuesday 10 September from 18:00 – 20:00. At least one author of each poster must be available at the session to present their work.

Presentation

Authors may present other visual or audio material at the Poster Session, e.g. a laptop presentation or audio clips. Please note that neither the organizers nor the conference venue can provide technical or hardware equipment for this purpose.

The posters will be grouped by theme session. In addition to the Poster Session, poster presenters may be offered a time slot for a short oral presentation (one slide maximum) at the relevant theme session. This is pending time allocated by the theme session conveners at each individual session. Please check the online programme with detailed theme session schedules for details. Any required slides should also be submitted to the presentation SharePoint site or presentation desk (see information above).

Abstracts and electronic posters

The presentation abstracts and electronic copies of the posters will be available to all registered conference participants during the conference. After the conference they will be published on the ICES website as part of the CM document collection. If you do not submit an electronic version of your poster, your submitted abstract will be made available online instead. 

​Social media code of conduct

Participants are encouraged to share their experiences at the ASC via social media. Thus, please inform the audience if you do not wish your presentation or poster to be cited in social media.

The ASC is an open forum, and it is also intended to be a respectful one. Please be mindful when posting information on social media.

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Guidelines

International Council for the Exploration of the Sea (ICES) · Conseil International pour l'Exploration de la Mer (CIEM)
ICES Secretariat · H. C. Andersens Boulevard 44-46, DK 1553 Copenhagen V, Denmark · Tel: +45 3338 6700 · Fax: +45 3393 4215 · info@ices.dk
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